Hotel Tampa Riverwalk Logo for Hotel Tampa Riverwalk


Small Executive Meetings Coordinator – Tampa, FL

Posted may 14, 2023

Job Description

Work today, get paid today! Schulte Hospitality Group believes you should be in control of your income, that's why we're proud to partner with DailyPay, giving you access to your money when and where you need it!
Schulte Hospitality Group is seeking a dynamic, service-oriented Sales Assistant to join our team! SHG is an organization whose success is rooted in its service culture. Our mission is to exude hospitality, be respectful and authentic, prioritize the needs of our internal and external stakeholders above our own, and continuously strive to make a positive impact in all we do. We are passionate hoteliers eager to add like-minded people to our rapidly growing team!
What's in it for you? When you join SHG you'll be part of a team committed to an inclusive, employee-focused workplace that is invested in your development. We want you to feel engaged, empowered, and excited to grow with us. After all, we believe our greatest and most valuable asset is our people! SHG provides a rewarding, fun and flexible work environment, exciting perks, a robust benefit package and an atmosphere designed to encourage and promote career growth within the company.

Our Company

Schulte Hospitality Group is a division of Schulte Companies, a leading third-party management company with deep, multi-generational experience in all facets of the hospitality industry. We are a diverse team of innovative hoteliers and restauranteurs operating more than 200 locations across 38 states and 3 countries. Our portfolio includes a wide array of reputable brands like Marriott, Hilton, IHG and Hyatt as well as many unique, independent, boutique and lifestyle properties and restaurants.

Job Duties And Responsibilities

Assists with identifying and soliciting new accounts 
Assists with maintaining existing accounts 
Assists with achieving monthly revenue booking goals 
Assists with completing daily/weekly/monthly reports 
Receives and responds to requests for information and inquiries by responding directly to the customer or routing calls to the appropriate team member 
Composes and distributes routing correspondence, reports or contracts (to include BEOs, Sales Contracts, PACE Reports, Statistical Reports) based upon organizational practice, policies, and at the direction of the Director of Sales or GM 
Ensures all documents are completed accurately and on time and maintains sales records and filing system 
Reserves conference space and books blocks of rooms for guests 
Assists with set up, maintaining, and clearing of banquet space before and after events 
Administers group and meeting/banquet events including greeting all groups, creating and placing welcome amenities in rooms, finalizing items with the group at check in/out 
Follows up with past clients to ensure guest satisfaction 
Coordinates with customers on due dates for rooming lists, cut off dates, BEOs, contracts, etc. to ensure that all deadlines are met 
Responds to all guest inquiries and third party meeting leads in a timely fashion 
Details banquet event orders and distributes to staff 
Creates and maintains group blocks and catering/banquet events in the property PMS systems 
Conducts inspections of guest and meeting rooms, banquet facilities to ensure they meet customer expectations 
Works closely with front desk to ensure accuracy of reservations, groups, events 
Works client-related special events 
Abides by Prime Time Selling hours 
Perform various other duties as assigned to meet business objectives 

Education And Experience

Minimum of High School education, post-high school education preferred 
Minimum of one (1) year in hotel or conference Catering/Sales Assistant role 

Knowledge, Skills And Abilities

Understands cross team functions and ability to manage processes  
Strong project management skills  
Strong problem-solving ability, including metrics-driven and strategic thinking  
Work effectively in a fast-paced environment and consistently demonstrate a high level of organizational skills 
Ability to communicate effectively verbally and in writing


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In addition to DailyPay, Schulte Hospitality Group offers a robust selection of perks/benefits that include, but aren't limited to: Paid Time Off, Unlimited Referral Bonuses, Growth and Career Opportunities, Hotel Discounts, 401K, Health/Dental/Vision Insurance, Short-Term/Long-Term Disability, Flexible Spending Accounts, Health Savings Account, Pet Insurance, Dependent Tuition Benefits, EAP Program, Marketplace Discounts at various retailers such as Disney, Apple, AT&T, Verizon and more, and a flexible and fun working environment!
*Schulte Hospitality Group is an Equal Opportunity Employer.